Viberoptix Ltd is a Tier 1 contractor specialising in the design and build of telecoms networks. We deliver frontline services to fibre network providers across the UK and Ireland. Our team of experienced and certified engineers are leaders in their field providing excellence in every aspect of the fibre network construction, installation, and maintenance.

We now require an Office Administrator to join our team based in Coalisland.

The Job Role

• Updating databases and systems with accurate information and providing reports from data collected
• Support with compliance and return of all plant and equipment to staff, including sign in and out and be able to provide reporting on same, identifying and resolving any issues
• Ensure plant and equipment are correctly signed out and returned using inspection sheets to assess damage and standards
• Liaising with suppliers for adequate and up to standard plant and equipment, ensuing sites have the required plant and equipment in order to carry out works
• Ensure compliance of equipment and produce compliance reports
• Actively check equipment, e.g. harness and ladder checks
• Review plant and equipment checks and escalate to managers if staff not adhering to checks
• Liaise with Procurement Manager on demand for services and products
• Place orders with Procurement team and ensure stock is recorded through the system and correct documentation is provided
• Support to finance department with data input
• Providing any other admin support where required
• Adherence to all Health and safety practises

The Person:

• A strong team player with initiative, strong organisation and the desire to succeed
• Excellent written, verbal and presentation communication skills
• Commercial awareness and keeping costs to a minimum
• Excellent interpersonal and relationship management skills, with the ability to work collaboratively with internal and external teams
• Ability to solve problems and make decisions, as well as to think strategically and laterally
• Time management skills and the ability to deliver to deadlines
• Resilience
• Excellent IT skills, including use of Excel, Word, Powerpoint etc
• Full valid driver licence

Viberoptix Ltd is a Tier 1 contractor specialising in the design and build of telecoms networks. We deliver frontline services to fibre network providers across the UK and Ireland. Our team of experienced and certified engineers are leaders in their field providing excellence in every aspect of the fibre network construction, installation, and maintenance.

We now require an Office Administrator to join our team based in Coalisland.The role would be Monday-Friday 20 hours per week or someone who can work part time on the following days-Tuesday, Thursday and Friday per week.

 The Job Role

• The main point of contact for booking accommodation and travel for employees travelling between our NI and Cumbria sites to include:
  • Booking flights, boats, car hire
  • Sourcing accommodation for both temporary and longer-term stays
• Support the finance team with tasks such as:
  • Data entry onto finance systems
  • Review of overtime submissions
  • Running reports from databases
  • General duties including answering calls, emails, mail etc.
• Providing any other admin support where required

The Person

• Previous experience in an administration or receptionist role
• Strong attention to detail
• Ability to work without supervision
• Excellent time management skills
• Exceptional communication and customer service skills
• Excellent IT skills, including use of Excel, Word, Powerpoint etc
• Strong prioritisation and organisation skills
• Ability to handle confidential information
• Presentation Skills

Viberoptix Ltd deliver frontline services to fibre network providers across the UK and Ireland and we are seeking a Quantity Surveyor to join our team.

You will work in a friendly and progressive company with opportunities for personal and professional development with our team based in NI.

The Role:

• Manage junior Quantity Surveyors/ Commercial Assistants as the project evolves in size
• Responsible for evaluations of utilities civils contract as principle contractor
• Collect and Review worksheets completed by sub-contractors & Viberoptix employees sent in on weekly basis.
• Preparation and submission of weekly progress claims to client. Valuations to be agreed with Client QS representative on a bi-weekly basis.
• Support the preparation and submission of project variations, in line with contract timelines.
• Review and sign off sub-contractor invoices to be passed to accounts for payment.
• Preparation and submission of client Final Accounts.
• Daily liaising with on field supervisors and site teams.
• Role will involve site visits as and when required.
• Assess, review and mitigate commercial and contractual risks.
• Provide commercial and contractual expertise to contracts, drafting & issuing correspondence.
• Time Management important to the role. Project is of a fast-track nature, with weekly applications submitted to the client.
• Meet project deliverables on time and with emphasis on quality.
• Attending and providing commercial input to weekly internal meetings, with emphasis on budget monitoring.
• Monitor production outputs closely produced by in-house & sub-contractor teams with regular dialogue between the commercial dept and site supervisors.
• Gain an understanding & knowledge of the rate build ups so as develop and determine new rates when requested.
• The candidate will have a Quantity Surveying related degree or qualification and have NEC3 contract knowledge.
• A sound understanding of the different elements involved in the development of a telecoms network would be looked on positively.
• Must have excellent communication skills and the ability to manage and negotiate with sub-contractors / suppliers.
• Ability to use excel and other MS packages to an intermediate to advanced level

The Person:

• Significant relevant experience in a similar role
• Qualified Surveyor qualification preferred, however will consider someone with significant relevant experience within the industry
• Experience of working with civils / utilities is desirable
• Excellent communication skills
• Organised, focused and able to meet deadlines
• Strong IT skills, specifically including Excel
• Full Driving License with access to car